Feb 21, 2020 • 5 min read
The top hacks to maximize TeamSnap for cross country and track & field.
If youâ€™re a coach or team manager, you probably spend a ton of time dealing with organizational tasks like tracking athlete availability, scheduling meets and practices, wrangling volunteers and planning carpools.
We created this guide to help you maximize TeamSnap for your cross country and track & field teams. Here, we list several tips to reduce time and help you be a more organized coach, including:
Did you know you can add custom fields in TeamSnap for anything and everything related to cross country and track & field? Team managers can create custom fields to capture roster information that isnâ€™t already part of the TeamSnap system. Custom fields help coaches track important information about each athlete, greatly reducing the time it takes to set up a lineup.
Here are some of the top custom fields for cross country and track & field:
Learn how to create custom fields.
One of the most important factors leading up to a meet is knowing who can compete. With Availability, athletes can mark their availability for each meet and practice. If they canâ€™t make it, they can add notes as to why not (Ex: Iâ€™m on vacation; My ankle is still sore; Iâ€™m sick). Instantly, the coach knows who can make the meet, which makes setting the lineup easier.
Say for example you need two four-person teams for Saturdayâ€™s 400m relay:
Learn how to use Availability.
Communication is important, whether youâ€™re a coach, parent or athlete. You might find yourself constantly emailing or texting groups of people to notify them of last-minute changes. One feature of TeamSnap Messaging is group chat, a feature that allows you to create custom groups of athletes to chat with, which is a great way to immediately contact just those athletes who are competing that day.
Use Messaging to:
At some meets, the home team is responsible not only for competing but also for volunteering. That means itâ€™s your responsibility to find volunteers to set up hurdles, stock the water table, and measure the hammer throw. TeamSnap can simplify this process.
Use TeamSnapâ€™s Assignment feature to:
For step-by-step instructions on how to set up assignments, visit our Help Center.
Say goodbye to spreadsheets, pencils, and clipboards. Use the availability feature to gather and track athlete attendance to practices and meets.
Coaches can mark an athleteâ€™s availability for scheduled meets and practices and view historical data in a tap. For those who like holding a clipboard with paper, you can export availability as a CSV. Learn how to track attendance.
With these hacks, youâ€™ll lead your cross country and track & field teams like a hero. Play on!
Note: Features vary by plan. Check out TeamSnap plans and available features.
Lisa Hope is a product marketing manager with TeamSnap and a marketing professor at the University of Florida.