TeamSnap Logo
Log inFind My Team
  • Solutions
    • For Business
      For Business

      Tools for clubs, leagues, tournament organizers, and associations to run their business

      For Teams
      For Teams

      For coaches, players & fans to stay connected on our top-rated mobile app

      Promo image
      • Overview
      • Program ManagementManage all aspects of your organization
      • SponsorshipAccess our network of opportunities
      • RegistrationPayments, dues, and more
      • TournamentsBuild and manage your events
      • PaymentsA better way to manage payments
      • Website BuilderProfessional & mobile friendly sites
      • SchedulingAutomate games & practices
      • Services & SupportIndustry-leading account support
      • MessagesSimple, reliable communication
      • Get started!Chat with our team right now
  • Pricing
  • Resources
    • Community

      Our mission is to enhance the lives of kids by enabling participation in sport

        Other resources
        • Blog
        • Coaches’ Corner
        • For Business Resources
        • TeamSnap Updates
        • Help Center
        Company
        • About
        • Careers
        • Partners
    • For Brands
      • Build relationships in the moments that matter.

        Convert families into superfans with TeamSnap for brands.

          • OverviewThe #1 way to reach the Chief Household Officer
          • AudienceLearn about our audience and network
          • CapabilitiesExplore our products and measurement solutions
          • Download Media Kit

      Find My Team

      Sign upLog in
      Sign upLog in
      BlogManaging Your Team
      • General Sports
      • Health and Safety
      • Coaching
      • for Business
      • Announcements
      Featured image: Team Travel on a Budget | Six Ways to Save a Buck

      Oct 17, 2011 • 4 min read

      Team Travel on a Budget | Six Ways to Save a Buck

      /images/teamsnap-badge.png
      Emily Cohen

      Posted in:
      • Managing Your Team

      In these challenging economic times, when a youth sports coach mentions team travel, a collective groan is often heard from the parents–especially if the tournament  or competition requires air travel.

      The idea that the only way to improve your team’s skills is by traveling to far-flung locations is a myth. For most youth sports teams, especially those with players under 12, the farthest you really need to go is a couple of hours away from home. Which means you can meet the coach’s goal of upping the competition while still not breaking parents’ budgets.

      By targeting tournaments within driving distance, you can save a bundle on air travel and car rental, but here are some other ideas to keep your team travel expenses down, even if you trek more than a car-ride from home:

      Save on Team Hotel Accommodations

      Even if you are driving to a weekend tournament, you may need to spend at least one–possibly two–nights in a hotel. Those 8:00 AM games with 7:00 AM warm-ups pretty much dictate a hotel stay the night before.

      Many tournament coordinators will provide a list of nearby hotels. Make sure you contact the hotel directly, not the chain’s toll-free number. You’ll definitely get a better deal on a block of rooms that way. Also, if you are choosing between two, fairly equally priced hotels and one has a pool but the other doesn’t, you’ll find the pool worth its weight in gold at the end of a long day at the field or facility–for both kids and parents!

      For longer tournaments, such as the week-long Cooperstown Dreams Park Youth Baseball tournament, it’s worth looking into renting a large house with a kitchen and inside and outside eating areas. Not only can several families stay in the house–saving money in the long run–but also you can make it a ‘home base’ for the team, making carpooling easier

      Plan Team Travel Meals

      A simple way to save money on food at nearby tournaments is to arrange a potluck lunch on the first day. Sometime the week before the tournament, just have everyone list what he or she plans to bring on the Refreshments tab of your TeamSnap page. Because you’re driving, everyone can put their goodies in a cooler and keep them fresh all day. It’s fun to have a variety of salads, sandwiches, fruit, veggies, and drinks for everyone to enjoy together.

      Plus, once you’re settled at the hotel, you can easily scope out the local grocery stores and plan another potluck the following day. You already have your coolers, just refill them with ice and more food and you’re set!

      Don’t forget to have families sign up for paper goods, utensils, card or other portable tables and, most importantly, pop-up canopies or tarps. Whether it’s sunny or raining, you’ll find those canopies indispensable. And make sure someone brings bags for garbage and recycling!

      For those longer tournaments I mentioned above, that ‘home base’ house can turn into a great way to save money on team meals. Before you leave on your trip, split the parents into groups and assign them a specific day and meal. Together, they plan the meal and are responsible for all the shopping, cooking, and clean-up of that meal. When you arrive in town, or the day before your assigned meal, simply to go to Costco or the closest grocery store and do your shopping. It’s certainly a lot more relaxing–and cost-effective–than going out for breakfast, lunch and dinner for six days in a row! Plus, it’s healthier too!

      Consider Carpooling

      Another way to save money is to arrange carpools for your weekend team travel, especially if only one parent from the family is traveling with a player. Fourteen SUVs or minivans burn up a lot of gas, even if you’re just driving 100 miles–and considerably more if you drive that distance four times over two days! You can use TeamSnap to find out who needs a ride, who has extra room in her car, and for how many passengers. Carpooling not only saves gas, it gives the players more time to bond on the ride to the tournament.

      These are just a few ideas for saving money on tournament travel. Do you have any other suggestions to share? We’d love to hear them!


      Download our app

      app-storegoogle-play

      Share this post


      Create Your Team Today!

      It’s Free and Free is Good!

      Sign Up Your Team!Free and Paid Plans Available
      Products
      Sports Organizations
      • Get a demo
      • Features
      • Pricing
      • Tournaments
      • FAQs
      Coaches or Team Managers
      • Features
      • Pricing
      • Tournaments
      • Get Started
      Parents or Athletes
      • Features
      • Pricing
      • Find My Team
      • Get Started
      Sports
      Sports Organizations
      • Baseball
      • Basketball
      • Football
      • Ice Hockey
      • Lacrosse
      • Soccer
      • Softball
      • Volleyball
      Teams
      • Baseball
      • Basketball
      • Football
      • Ice Hockey
      • Soccer
      • Softball
      • +100s more
      Resources
      • Blog
      • Coaches’ Corner
      • Return To Play
      • For Business Resource Library
      • Skills & Drills
      • Press Releases
      • TeamSnap Updates
      • TeamSnap Help Center
      • Community
      • Why TeamSnap?
      Company
      • About
      • CareersHiring!
      • For Brands
      • Partners
      • TeamSnap API
      • Responsible Disclosure Policy
      • Youth sports team and sports org app Apple App Store Logo
      • Youth sports team and sports org app Google Play Store Logo
      • social-media-facebook
      • social-media-twitter
      • social-pinterest
      • social-instagram
      • social-video-youtube
      • professional-network-linkedin
      • social-tiktok

      TeamSnap Footer Logo

      Copyright © 2005–2025 TeamSnap, Inc.

      • Sitemap
      • Terms
      • Privacy Policy
      • California Privacy Policy
      • Your Privacy Choices