Logo
Log inFind My Team
  • Solutions
    • For Business
      For Business

      Tools for clubs, leagues, tournament organizers, and associations to run their business

      For Teams
      For Teams

      For coaches, players & fans to stay connected on our top-rated mobile app

      Promo image
      • Overview
      • Program ManagementManage all aspects of your organization
      • SponsorshipAccess our network of opportunities
      • RegistrationPayments, dues, and more
      • TournamentsBuild and manage your events
      • PaymentsA better way to manage payments
      • Website BuilderProfessional & mobile friendly sites
      • SchedulingAutomate games & practices
      • Services & SupportIndustry-leading account support
      • MessagesSimple, reliable communication
      • Get started!Chat with our team right now
  • Pricing
  • Resources
    • Community

      Our mission is to enhance the lives of kids by enabling participation in sport

        Other resources
        • Blog
        • Coaches’ Corner
        • For Business Resources
        • TeamSnap Updates
        • Help Center
        Company
        • About
        • Careers
        • Partners
    • For Brands
      • Build relationships in the moments that matter.

        Convert families into superfans with TeamSnap for brands.

          • OverviewThe #1 way to reach the Chief Household Officer
          • AudienceLearn about our audience and network
          • CapabilitiesExplore our products and measurement solutions
          • Download Media Kit

      Find My Team

      Sign upLog in
      Sign upLog in
      BlogClubs & Leagues
      • General Sports
      • Health and Safety
      • Coaching
      • for Business
      • Announcements
      Featured image: Quick Tips to Make Your Tournament a Success

      May 20, 2021 • 3 min read

      Quick Tips to Make Your Tournament a Success

      /images/teamsnap-badge.png
      TeamSnap

      Posted in:
      • Clubs & Leagues
      • TeamSnap Features

      Tournaments can be chaotic, and if you happen to run them, it’s your responsibility to keep everything under control. As Memorial Day Weekend and other summer tournaments approach, we thought now would be a great time to go through some quick tips to avoid three common pitfalls this tournament season.

      The Bad Reputation

      “We’re never coming back to this tournament.” For a tournament organizer, that’s about the worst comment you can hear, and you won’t want the sentiment to spread. It usually happens due to disorganization–whether from scheduling snafu’s, not enough volunteers or staff to help keep things running smoothly, or location mishaps. 

      The solution: Plan in advance! Waaaay in advance.

      • Make sure your selected dates at your venue are available and secure them.
      • Determine what supplies you’ll need to successfully complete your event and order them in advance.
      • Start assembling your staff and volunteers–with alternates in case some folks can’t make it.
      • Be sure to have safety elements in place, including insurance for your event.

      The All-Nighter

      This no-no sounds like a no brainer, but we’re including it because it happens! And a lack of sleep can lead to game-day mistakes. 

      Create folders on your computer to stay organized and help you plan in advance. You’ll want to think about potential scheduling conflicts and have alternate plans in place.

      You can also use TeamSnap Tournaments, which can help you simplify the organizing process. You can auto-generate pools and brackets simply by entering information like teams, start and end times, rinks, courts and fields. 

      The Last-Minute Switch-Up

      This one might be hard to avoid, because even when you perfect your schedule, a team could miss their flight or another may have to forfeit. Staying organized can help, as can having a plan B and plan C.

      If the unexpected happens, you’ll need to focus on getting the word out. Make sure you have a communications system in place beforehand, whether it’s a website you regularly update, Twitter feed or even TeamSnap Tournaments to help you notify event attendees of immediate schedule changes.

      No matter which method you choose to spread the word, it may help to enlist one of your volunteers as a communications manager to focus on this task.

      Skip the pitfalls above, and you’ll be on your way to a stress-free tournament, along with many more more to come!

       


      Download our app

      app-storegoogle-play

      Share this post


      Create Your Team Today!

      It’s Free and Free is Good!

      Sign Up Your Team!Free and Paid Plans Available
      Products
      Sports Organizations
      • Get a demo
      • Features
      • Pricing
      • Tournaments
      • FAQs
      Coaches or Team Managers
      • Features
      • Pricing
      • Tournaments
      • Get Started
      Parents or Athletes
      • Features
      • Pricing
      • Find My Team
      • Get Started
      Sports
      Sports Organizations
      • Baseball
      • Basketball
      • Football
      • Ice Hockey
      • Lacrosse
      • Soccer
      • Softball
      • Volleyball
      Teams
      • Baseball
      • Basketball
      • Football
      • Ice Hockey
      • Soccer
      • Softball
      • +100s more
      Resources
      • Blog
      • Coaches’ Corner
      • Return To Play
      • For Business Resource Library
      • Skills & Drills
      • Press Releases
      • TeamSnap Updates
      • TeamSnap Help Center
      • Community
      • Why TeamSnap?
      Company
      • About
      • CareersHiring!
      • For Brands
      • Partners
      • TeamSnap API
      • Responsible Disclosure Policy
      • Youth sports team and sports org app Apple App Store Logo
      • Youth sports team and sports org app Google Play Store Logo
      • social-media-facebook
      • social-media-twitter
      • social-pinterest
      • social-instagram
      • social-video-youtube
      • professional-network-linkedin
      • social-tiktok

      TeamSnap Footer Logo

      Copyright © 2005–2025 TeamSnap, Inc.

      • Sitemap
      • Terms
      • Privacy Policy
      • California Privacy Policy
      • Your Privacy Choices