Sep 16, 2019 • 9 min read
Essential hacks to maximize TeamSnap for tennis
If you are a tennis captain, you probably spend a ton of time dealing with player availability and logistics and assigning who’s bringing snacks and drinks. We created this guide to maximize TeamSnap for your recreational tennis team.
In this guide, we list dozens of tips to reduce time in all of your captain-related duties, including knowing who can play, organizing refreshments, getting your roster ready, setting the lineup and more.
Availability is key when planning tennis practices, matches, and events. When we plan our kids’ activities, it’s pretty much assumed they can attend every event. But, adults are busy. Combine jobs, social events, and parental responsibilities with the prevalence of injuries in older athletes, and you’re pretty much guaranteed a few players will miss a few matches here and there. As a team captain, it is a constant struggle to get the right number of players to each match.
Enter the Availability tab, where players mark their availability for each match. If they can’t make it, they can even add notes as to why not (Ex: I’m playing in a tournament; I might be available; My foot is sore, I can play if you’re desperate). Instantly, the captain knows who can play, which makes setting the lineup easier.
Say for example you need eight players for Saturday’s league match:
Pro Tip: For mixed doubles, set your team to co-ed so you can see a field for men/women on the availability tab.
Learn how to set your team to co-ed. Learn how to use the Availability tab.
Did you know you can add custom fields in TeamSnap for anything and everything related to tennis? Team administrators can create custom fields to capture roster information that isn’t already part of the TeamSnap system. Custom fields help captains track important information about each player, greatly reducing the time it takes to set up a lineup or determine who can play when.
Here are our tried and true favorite adult tennis fields:
Learn how to create custom fields for tennis.
Instantly set lineups for the next league match confidently knowing player preference. Lineups is a mobile-only feature that easily saves captains time. With Lineups:
Let’s say you are playing in a league that needs to field three doubles lines and two singles lines each match. As captain, you’ll want to create the lineup ahead of time and communicate that to the team. Here’s how easy it is to do this in TeamSnap:
Learn how to create a lineup.
Communication is important, whether you’re a captain or player. You might find yourself constantly emailing or texting groups of people to notify them of last-minute court changes or to find a substitute player. Group messaging, a feature within TeamSnap that allows you to create custom groups of players to chat with, is a great way to immediately contact just those players who are playing that day.
Communication is especially important on match day. Sometimes we’re playing at large facilities where the courts are spread out all over the property, and other times we’re playing at a public park where the courts are one small location in a much bigger area. Either scenario, locations are notoriously difficult to navigate. The first person who finds the courts can use TeamSnap messaging to inform everyone else exactly where to go (e.g., go to the north east side of the park near the giant flag pole).
Use Messaging to:
Adult tennis is a very social sport, both on and off the court. As much as we love playing, we look forward to post-match snacks and drinks with our teammates and our families. There’s nothing better than celebrating a win (or mourning a loss) over a cold drink with friends.
But we all know what happens when someone drops the ball on refreshments: very unhappy people.
Use TeamSnap’s Assignments feature to plan who’s bringing what ahead of the match. Captains can assign people to bring specific items, or players can assign themselves to drinks and snacks without having to bug the team captain. Just imagine a match or practice that ends in delicious, ice-cold Gatorade and pizza vs. last week’s match where everyone brought chips but nothing else.
For step-by-step instructions on how to set up assignments, visit our Help Center.
With busy lives and other commitments, traveling to a championship like districts or nationals is tough. If you can’t make the match, you can still track the team’s progress with TeamSnap Live!
TeamSnap Live! is a fun way to keep teammates updated and help them feel like part of the match even when they can’t be there. Players can post real-time updates, scores, play-by-plays, photos and video highlights for teammates to follow along with.
Learn how to use TeamSnap Live!
There you have it, tennis captains! With these hacks, you’ll lead your recreational tennis team like a hero. You can always do more with TeamSnap, so follow us on Facebook for more tips and tricks to make your life as a captain, coach or player even easier. Have a tennis team? Log in or sign up to add your team now.
Note: Features vary by plan. Check out TeamSnap plans and available features.
Lisa Hope is a product marketing manager with TeamSnap and a marketing professor at the University of Florida.